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Timesheet approval

Timesheet software that keeps review before payroll.

Bring recorded hours, breaks and approval status together. Find the records that need attention, resolve exceptions and hand approved hours to the person processing payroll.

For managers and payroll officers replacing scattered attendance records with a consistent timesheet review process.

Start your $1 trialSee pricing

$1 for 30 days. Cancel anytime. No setup fee. Card required for the $1 trial.

Find the timesheets ready for reviewReal app view
A real timesheet review with fictional records. Timesheet approval and payroll export are separate actions.

What changes in the working week?

Separate pending and approved work

Use status filters to focus on timesheets awaiting review, then compare with approved records when checking the pay period. Clear the filters when you need the full picture.

Resolve incomplete records first

Compare clock records with the roster, check breaks and follow up missing information. A tidy export starts with confirmed source records and a shared understanding of who reviews them.

Prepare an explicit payroll handover

Export approved hours in the supported format for your workflow. Xero output is a reference CSV; MYOB uses import files. Confirm employee identifiers and pay-item mappings in the receiving payroll system.

How it works

A process the team can follow.

  1. 1

    Choose the period and status

    Open Timesheets for the relevant organisation and pay period. Start with pending records to see what still needs attention, or use all statuses to compare the period.

  2. 2

    Check and approve

    Review recorded work and breaks, follow up exceptions and confirm corrections. Approve only the records your payroll team is ready to use.

  3. 3

    Hand approved records to payroll

    Choose the relevant export or summary, then check the file against your payroll process. Complete wages, payslips, tax and STP reporting in your payroll system.

A practical check

Make responsibility clear at the handover

Agree who checks missing clock records, who approves the timesheets and who validates the payroll file. The dedicated read-only payroll officer account can help the person preparing payroll review the records without changing the roster.

Prepare a clearer Xero timesheet handover →

Check identifiers, approved hours and payroll responsibilities before relying on an export file.

Watch: find the timesheets you need

Short app walkthrough · Fictional demonstration records · No audio

Switch between pending, all and approved records before reviewing hours. Approval and payroll export are separate actions.
Read the walkthrough steps
  1. Open Timesheets to see pending records.
  2. Open the status filter and select All Statuses to compare pending and approved hours.
  3. Select Approved to focus on confirmed records.
  4. Return to Pending for the records still awaiting review.

Questions before you try it.

Does ShiftRova replace my payroll system?

No. It supports attendance review, timesheet approval and payroll preparation. Your payroll system remains responsible for payslips, tax and STP reporting.

Does it automatically sync payroll to Xero?

The current Xero workflow produces a reference CSV. Do not assume a live payroll sync or a file that imports directly into every Xero payroll configuration. Check the integration page for the current format and limitations.

Can the payroll officer have read-only access?

Yes. A dedicated payroll officer account provides read-only access for the supported payroll review workflow. Organisation permissions and selected-organisation access still apply.

See the setup for your industry: Hospitality, Security, NDIS Support or all industries. Optional industry tools depend on organisation settings.

Explore the workflows

Connect the rest of the workflow.

Staff rostering

Build staff rosters around availability, leave and shift skills. Review coverage and projected wages before publishing with ShiftRova.

Time & attendance

Record clock-ins, clock-outs and breaks with GPS and configured location checks. Review attendance against rostered shifts before approving hours.

Labour cost planning

Review projected wages while building the staff roster. Compare coverage with your labour budget and check recorded hours before the payroll handover.

Try it with your own working week.

Start an organisation trial or explore the hospitality demo with sample staff and shifts first.

Start your $1 trialExplore the hospitality demo

$1 for 30 days. Cancel anytime. No setup fee. Card required for the $1 trial.