Compare/When I Work
ShiftRova vs When I Work
ShiftRova is an alternative for operators who want GPS geofencing, an Australian payroll-export focus (Xero-format reference CSV and MYOB timesheet files), Fair Work / award tooling, and rostering that still works for teams outside Australia.
How ShiftRova is positioned vs When I Work
When I Work is typically positioned as employee scheduling and team communication software for hourly workforces. ShiftRova’s difference is product mix: AI rostering, GPS geofenced clock-in, automated timesheets, live labour costs, and AU-friendly payroll export — without claiming When I Work has no scheduling or messaging of its own.
Scheduling and team-comms catalogues change. Treat this page as a ShiftRova brief for teams searching “When I Work alternative”, not as a complete feature matrix of When I Work.
What you get with ShiftRova
These are ShiftRova product facts — not a claim that When I Work lacks the same category of tools.
GPS geofencing
Clock-in is tied to site geofences so attendance reflects being on location, not just opening an app from anywhere.
AI rostering
Generate and refine rosters with AI assistance instead of building every week from a blank grid.
Automated timesheets
Approved time flows from clock events into timesheets ready for payroll export.
AU export + global rostering
Payroll exports to Xero-format reference CSV and MYOB timesheet files. Rostering and GPS attendance are available worldwide.
Fair Work / award tooling
Built with Australian award complexity in mind, while remaining usable for international rostering teams.
Live labour costs
Watch labour cost as you schedule so you can trim or fill shifts before you publish.
Side-by-side snapshot
The When I Work column uses cautious, category-level positioning. It is not a feature-by-feature audit.
| Topic | ShiftRova | When I Work (typical positioning) |
|---|---|---|
| Category | Workforce rostering, GPS attendance, timesheets, and payroll export. | Often used for scheduling, availability, and team communication. Confirm current modules with the vendor. |
| Time & location | GPS geofenced clock-in on native mobile apps and web. | Time-tracking options vary by product edition. We do not assert what When I Work includes on every plan. |
| Payroll | Exports to Xero-format reference CSV and MYOB timesheet files. | Payroll and accounting connections differ by region. Check When I Work for their current integrations. |
| Compliance focus | Strong Australian Fair Work / award tooling; product available worldwide for rostering and GPS. | Typically associated with North American hourly scheduling. Regional compliance features should be verified with the vendor. |
| Pricing (ShiftRova) | Staff free; $1 / 30-day org trial then $11 AUD per active user/month; archived users $1/month; cancel anytime. | When I Work pricing is not listed here because it changes by plan and billing region. |
ShiftRova may fit if you want
- GPS geofencing as a first-class attendance control
- Xero-format reference CSV and MYOB timesheet files as the payroll-export path
- Australian award / Fair Work support plus global rostering
- AI rostering and live labour costs in the same workflow
- Free staff accounts and a $1 organisation trial
Simple organisation pricing
- Staff and team members are always free.
- Organisations: $1 for a 30-day trial, then $11 AUD per active user per month.
- Archived users: $1 AUD per month.
- No setup fee on this offer. Cancel anytime.
We do not list When I Work pricing here. Vendor prices change by region, plan, and contract.
Industries ShiftRova serves
Rostering, GPS attendance, and payroll export are available worldwide. Fair Work / award tooling is a particular strength for Australian operators.
Frequently asked questions
Is ShiftRova a When I Work alternative?
Does ShiftRova have geofencing?
What payroll systems does ShiftRova export to?
Is ShiftRova only useful in Australia?
Competitor features, plans, and pricing change over time. This page explains how ShiftRova differs based on ShiftRova’s own product — it is not a complete competitor audit. Confirm current capabilities and pricing directly with each vendor.
Other ShiftRova comparisons
Try ShiftRova as a When I Work alternative
See AI rostering, GPS clock-in, timesheets, and live labour costs in your own organisation.
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